Into the digital age
Brightwaters Village Hall documents will all be digitalized.

File photo

Into the digital age

Story By: LIZ FINNEGAN
9/24/2015


BRIGHTWATERS—In the coming months, finding property records in the Village of Brightwaters will be a whole lot easier. That’s because the village is the recent recipient of a grant provided by the New York State Archives Department that will enable the municipality to digitalize all of their important information and place them in the more space-saving and easy-to-access form.

Donna Barnett, clerk/treasurer of the village, said the funding in the amount of $56,096 is enough to get the job done. She had applied for the grant after receiving a similar one at a previous position in Amityville Village. “When I came here and saw how things were filed all over the office, I had no doubt we needed it,” she said. “We made a compelling case.”

Barnett said that the office is now organizing building department documents and getting them ready to be scanned. Three batches—30 boxes per batch—of documents will be sent to a Bohemia vendor, Imaging and Microfilm Access Inc., and should take about a week or so to complete. When the first batches are returned, new batches will be sent out. Any new documents will be scanned in-house. One of the requirements of the grant is that the information would need to be stored off-site.

“I’ll approach the library to see if they will take it,” said Barnett.

The new system will also be used to store minutes from village meetings.

“I’m so excited to be able to bring this office into [the new] century,” she said.

“This grant will go a long way to bringing the village into the 21st century,” said Mayor Joe McDermott. “It will improve the level of customer service to our residents when they want to retrieve documents.”